Public Notice

  1. Public Meeting Calendar
  2. Meeting Links for Remote Participation
  3. Citizen Participation Instructions

September 2020

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Modified Public Meeting Process Under Local State of Emergency

On March 17, 2020, the Board of Supervisors declared a local state of emergency as the result of the Governor’s Declaration of State of Emergency on March 12, 2020, and the President’s Declaration of National Emergency on March 13, 2020, in relation to the COVID-19 pandemic. As such, the Code of Virginia requires and allows governing bodies of localities and other public entities to conduct their meetings in manners that are consistent with providing continuity of government and in a safe and healthy manner, and for the public safety, health and welfare for the governing body and all attendees/interested parties consistent with open government.  Furthermore, on April 14, 2020, the Board of Supervisors adopted a Pandemic Disaster ordinance that allows for and sets forth requirements for electronic meetings of boards and commissions.

In an effort to ensure the transparent continuity of government and citizen involvement during this uncertain time, a modified public meeting process has been implemented. The modifications are designed to encourage our citizens to participate in local government while practicing the safety guidelines of social distancing and self-quarantining, as well as guidance offered by the Governor here.  The process is outlined below.

(This process is subject to change as further guidance is received or as the situation progresses.)

  • A quorum of the board or commission and essential staff will assemble in the meeting space, electronically, or a combination thereof, and in a manner consistent with safe social distancing guidelines set forth by public health officials.  Boards and commissions may still choose to conduct meetings solely via electronic communication with no in-person attendance.  Details about how a meeting is to be conducted can be found on the public notice for that meeting.
  • If board or commission members are physically gathered in person, public access to the meeting room will be limited to allow up to fifty people at a time if proper social distancing can be followed at all times.  Speakers are encouraged to wear a mask when at the lectern and to not touch the mic or lectern at any time.
  • Citizens who wish to attend the meeting in person will be seated on a first come first serve basis following social distancing guidelines.  Overflow spaces will be used if available. 
  • The Dinwiddie County Sheriff’s Office will maintain a presence at public meetings and will enforce the guidelines set forth by Governor and public health officials. Va. Code § 15.2-1200
  • Citizens will have an opportunity to hear the meeting via electronic means.  Instructions will be provided prior to the meeting through typical public notice means.
  1. Stephanie Wray, CMC

    Executive Assistant / Clerk, Board of Supervisors