Public Notice

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May 2020

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Modified Public Meeting Process Under Local State of Emergency


On March 17, 2020, the Board of Supervisors declared a local state of emergency as the result of the Governor’s Declaration of State of Emergency on March 12, 2020, and the President’s Declaration of National Emergency on March 13, 2020, in relation to the COVID-19 pandemic. As such, the Code of Virginia requires and allows governing bodies of localities and other public entities to conduct their meetings in manners which are consistent with providing continuity of government and in a safe and healthy manner, and for the public safety, health and welfare for the governing body and all attendees/interested parties consistent with open government.

In an effort to ensure the transparent continuity of government and citizen involvement during this uncertain time, a modified public meeting process has been implemented. The modifications are designed to encourage our citizens to participate in local government while practicing the safety guidelines of social distancing and self-quarantining, as well as the Governor’s order to limit gatherings to fewer than ten people. The process is outlined below.

(This process is subject to change as further guidance is received or as the situation progresses.)

  • Matters on the agenda will only be those important or essential to continuing the work of the government.
  • A quorum of the board or commission and essential staff will assemble in the meeting space, by electronic means, or a combination there of.
  • Citizens will have an opportunity to hear, and in some cases view, the meeting via electronic means.  
  • Public comment will be solicited in advance through an electronic form, or by contacting Stephanie Wray at swray@dinwiddieva.us, 804-469-4500 option 1, extension 2103, or PO Drawer 70, Dinwiddie, VA  23841.
  • Public comment will also be solicited beginning 30 minutes prior to the meeting start time and ending when the meeting begins.
  • Instructions will be provided prior to the meeting through typical public notice means, and participation instructions are shown at the tab above.
  • Speakers and presenters will present information in a manner that would be sufficient for participants who will be attending or participating by telephone only.
  1. Stephanie Wray portrait

    Stephanie Wray, CMC

    Executive Assistant / Clerk, Board of Supervisors